BidsEval.AI reads procurement submissions (RFPs, RFQs, RFIs, prequalifications) the way a senior sector specialist would. Deep, evidence‑backed analysis across any industry, any volume. The committee always makes the final decision.
Billions of dollars in contracts flow through evaluation committees every year. The workflow is still spreadsheets, printouts, and weekends. The expertise rarely matches the submission. The audit trail is whatever someone remembered to keep.
A procurement officer knows process, not healthcare IT, not construction methodology, not financial modelling. No three‑person committee has expertise in everything a complex submission requires. Proposals get scored on presentation when they should be scored on substance.
Fourteen submissions, three hundred pages each. Manual extraction. Manual rationale writing. Three reviewers, three weeks, nights and weekends. Fatigue produces errors. Errors produce challenges. The work that matters never gets the attention it deserves.
A losing bidder files a procurement review. The committee is asked to defend every score, every rationale, every reference. Outputs that looked fine on a screen do not survive a tribunal. The wrong decision is one that cannot be defended in writing.
BidsEval.AI sits between the moment submissions close and the moment the committee signs. Everything in between becomes faster, more expert, and defensible under any scrutiny.
Upload the technical proposals, financial models, capability statements, and pre‑bid clarifications. Any RFx type, any format. BidsEval.AI indexes every page, every clause, every appendix into a single evidence layer.
A senior‑specialist read of every submission, against the criteria you set. Scores with citations. Financial extracts. Compliance flags. Anomalies surfaced. Side‑by‑side comparisons. Every claim traceable to a page reference.
The committee receives an expert brief, not a decision. They review, adjust, deliberate, and sign. The legal mandate and the final judgment stay with them. BidsEval.AI is the analysis, never the authority.
Every output is a draft. Every score has a cited document. Every document has a page reference. The audit trail is built in, not bolted on.
Section‑by‑section analysis with annotations, missing‑document flags, eligibility checks, and a short executive summary per bidder. Designed to be read alongside the original submission, not in place of it.
A criterion‑by‑criterion matrix across all bidders. Every cell carries a score, a one‑line rationale, and a citation to the source document. Filterable by criterion, weighting, or threshold.
Pricing schedules, cost breakdowns, payment terms, and total cost of ownership, extracted from PDFs and normalised onto a comparable scale. Outliers and arithmetic errors flagged.
The final evaluation report, drafted in your house style, signed by your committee, defensible at a procurement tribunal. The accompanying register tracks every score change with reason and reviewer.
Every score has a reason.
Every reason has a document.
Every output is a draft
pending your committee's sign‑off.
No model training on your submissions. Tenant‑isolated storage. Kenya DPA 2019 compliant. SOC 2 Type II architecture. Optional on‑premise deployment for sovereign and defence procurement.
Every score cites a page. Every adjustment is logged with reviewer, timestamp, and reason. The audit trail is immutable. Outputs are designed to survive a PPARB challenge or a donor audit, not just to look good on a screen.
BidsEval.AI recommends, flags, calculates, and drafts. The committee decides. The committee signs. This is not a disclaimer. It is the architecture. Legally and commercially, accountability stays where it belongs.
A 14‑day pilot on a live evaluation exercise. Your category, your criteria, your committee. We deliver a scored workbook and an evidence trail. You decide whether it would have helped.
Tell us about the exercise. We respond within one business day from Nairobi.
One of us will be in touch within one business day.